Terms and Conditions

General Terms and Conditions

1. Participation in Bedok Virtual Run is subject to Terms & Conditions (collectively "T&Cs") imposed by Bedok Youth Network (collectively “The Organisers”). These virtual run Terms & Conditions shall prevail in the event of any inconsistency.

2. Each participant shall, upon registering for the event, be deemed to have approved and agreed to comply with these T&Cs and any modifications, additions, and replacements hereunder, which shall be final and binding on each participant in all respects.

3. Participant adheres to all prevailing COVID-19 measures imposed by the Ministry of Health when clocking in their run. The Organisers and their partners shall not be liable for any flouting of safe distancing measures by participants. 

4. Participant acknowledges that the event may be physically strenuous. It is acknowledged that participation in the event may be physically demanding and participants are aware of the nature of the event and associated medical and physical risks involved. 

5. Participant agrees that he/she is physically capable of competing in the event and agrees to be solely responsible for his/her actions and Bedok Youth Network, volunteers, community partners, affiliates, associated companies or sponsors shall not be liable for any death or injury, loss or damage, suffered or otherwise, and howsoever arising as a result of his/her participation in the event. The participant accepts that should any medical or physical condition arise prior to the event which is likely to affect his/her ability to participate, participants will withdraw in accordance with these conditions.

Registration

1. All registrations are strictly not transferable.

2. Participants can only sign up in groups of four or as an individual. 

3. Each person can only register once for the event. If they register more than once, repeated registrations will be forfeited.

4. All registrations are based on a first-come-first-served basis unless otherwise stated.

5. The number of participants will be capped at 320.

6. The Organisers will not be held responsible for any disagreement from inaccurate or inadequate registration details.

7. Upon registration, each participant further consents to Bedok Youth Network, as well as their respective representatives or authorised organisation partners, collecting, using, disclosing, and processing the participant's personal data, and sharing the participant's personal data between themselves and their participants, to communicate with the participant for purposes related to the run, as well as at our sole discretion, such as on our website and social media platforms that are available on public domains. 

8. Registration is open from 14 June 2022, 0001, and closes on 26 June 2022, 2359, or when registration has reached the limit of 320 participants whichever is earlier. 

9. As of 1 June 2022, all participants must be 18 years old and above. Participants under the age of 18 years are expected to obtain parental/guardian consent before registering and participating in the event (to be indicated and acknowledged in the form during registration). At the point of registration, appropriate indemnity and declaration fields must be completed. Bedok Youth Network reserves the right to deny registration to the participant or to revoke participants' registration without notice. 

10. Upon successful registration of the event, participants will be notified by email of the details for the physical collection of their entitlements (finisher T-shirt and starter packs). The Organisers will attempt to notify participants within 30 days after registration on the collection dates and participants will be expected to produce the proof of identity (in the form of their Identification Card or passport) and a screenshot of the registration email for verification purposes. Participants can either collect the entitlements individually or one member of the team can be appointed to collect the entitlements on behalf of the other members in the team. Failure to comply with the above procedure may result in the participant being ineligible to collect the entitlements. The Organisers will not provide any shipping or delivery services of the entitlements. Any finisher entitlements that remain uncollected after the collection dates, will be dealt with at the organiser's absolute discretion.

11. The Organisers reserve the right to change the time period of the run. 

Qualifying Run Submission

1. Participants will be responsible for the submission of accurate information throughout the event, such as in the registration form and run submissions. The Organisers will not be held responsible for any errors or omissions made by participants throughout the entirety of the event.

2. Group and Runners’ IDs will be issued by the Organisers upon successful confirmation of registration via the email addresses that were provided via the registration form. 

3. T-shirt exchanges will not be entertained once collected. T-shirt sizes are subject to availability and not guaranteed. 

4. All Entitlements are non-transferable and non-exchangeable for cash or other items.

5. Bedok Youth Network would not be liable or responsible for any losses or indirect losses from circumstances beyond rational control, including, without limitation, unavailability or disruption of the Internet or other electronic or telecommunications services and network transmissions ("Service Disruption Case"), which can prevent and/or disrupt the participant's access to the Internet and/or the event. 

6. All content uploaded for the event's purpose, in whatever format can be used by the Organisers for event publicity, during and after the event, subject to our discretion.

7. The screenshot of the run for submission must be from one of the verified apps: Runkeeper, Strava, Nike Run Club, Adidas Running, and Google Fit. The screenshot must include the distance run, time taken to complete the run, pace, and activity mini-map (showing the route taken). Any run submission without the above information may be considered invalid. The above information may also be used to verify the legitimacy of the runs and ensure that the same screenshot is not submitted multiple times. Please also note that participants are required to state the date of the run in the Google form for tracking purposes. 

8. Each participant must run at least 5km and all runs must be at a pace <10min/Km during the qualifying run period and must be submitted by 18 July 2359 to qualify for the prizes. 

9. If the Organisers believe participants to be cheating in their submission of their runs, the Organisers reserve the right to disqualify the participant and their team from participation in the event. 

Qualifying for the Lucky Draw

1. Participants are only entitled to one lucky draw prize.

2. Only runs started and completed between 04 July 2022, 0001 and 17 July 2022, 2359 (collectively “Qualifying Run Submissions Period”) will be considered as qualifying run submissions. 

3. Each participant must run at least 5km, at a pace <10min/Km during the qualifying run period and submit them by 18 July 2359 to qualify for the lucky draw. 

Prizes and Lucky Draw

1. All prize winners will be contacted within 3 months (90 days) from the end of the run regarding prize collection. 

2. Participants who signed up in the group category will only be eligible for the group prizes while participants who signed up for the individual category will only be eligible for the individual prizes. 

3. Lucky Draw winners are required to respond within a week from the notification date in order to be eligible. Winners that do not respond will have their prizes forfeited. 

4. The Organisers will attempt to notify participants within 90 days after the end of the applicable race period on the collection dates for the prizes for both the lucky draw and the top 10 groups that ran the longest accumulated distances. Winners will be expected to produce the proof of identity (in the form of their Identification Card or passport) and a screenshot of the email stating that the participant has won a prize for verification purposes. If the winner is unable to come down to collect their prizes themselves, another member of the team may be appointed to collect the prizes on the winner’s behalf. The member helping the winner collect the prize will have to present proof of identity (in the form of their Identification Card or passport) and a screenshot of the email stating that their team member has won a prize for verification purposes. Failure to comply with the above procedure may result in the winner or their team member being ineligible to collect the prizes. The Organisers will not provide any shipping or delivery services of the prizes. Any prizes that remain uncollected after the collection dates, will be dealt with at the organiser's absolute discretion.

5. The Organisers will have the final say for any disputes regarding the prizes or run submissions. In the event that a specified prize is unavailable, a prize of similar value will be given, subject to our sole discretion. 

Run for a cause

1. Bedok Youth Network (YN) will donate up to SGD2,000 in-kind to a chosen charity organisation by Bedok YN. For every 1KM run by a participant, Bedok YN will donate SGD1 in-kind to the chosen charity organisation. The donated amount is capped at a total donation of SGD2,000 for the entirety of the event.